Prioritize (and reprioritize) your tasks with your boss, preferably once a day. Find these candidates by using our Executive Assistant test. The industry? Put yourself in the other person’s shoes. Job Title: Executive Assistant. Here’s the thing. You are so kind Lisa! Here are the 12 best practices I learned from some exceptionally talented Executive Assistants I've been lucky to see in action. Best read ever. Why is it always about what the worker does for the employer? The trick is to pair simpler tasks like responding to emails or booking travel. Many taskmasters swear by the Pomodoro Technique for getting through their to-do lists. Great article! III. Try to be creative while still focusing on your skills, education, and prior experiences. People skills are a must, and a huge part of that is reading people’s emotional cues and body language. I have been doing some quick research on PA/EA’s and the services they provide. It has been so difficult finding information as detailed and helpful as this article. Contact Us A fantastic article, just what I was looking for. Yes, we know, multi-tasking is a myth. Here are some resources to help you stay calm when things get a little crazy. Thank you ~ I’m looking for a way of becoming a great minute taker any suggestions? A demanding role like this requires expert-level skills. For more information, see our Cookie Policy. And the bigger the dream, the more help we usually need. Which of our competitors keep you up at night? Visualize your hypothetical actions and expand your thinking skills through. After your conversation, write down the two or three biggest takeaways from your conversation. Excellent content! Today’s executives lean on their assistants not just for admin help, but for strategic counsel, technical expertise, and critical analysis. I do not have a background that would typically lead one into this position. 121 Employee Wellness Program Ideas I was an EA for 7 years and yet I struggle to answer that question: What does an EA do. Very good article! Being an Administrative or Executive Assistant is not always a walk in the park. And yes Vanessa L. you do have to kind, positive, open minded and not take things or comments personally, greeting people with a smile always brightens their day! When you hear a statement or read a piece of news, consider if it could be proven or not. Lunch! Elite EA’s treat that investment even more carefully than they treat a $1000 order of office supplies. Remember the EA who scored impossible-to-find Lakers tickets? By delegating all of your tedious tasks, you’re able to spend more time focusing on the activities that matter most. Check out Inc’s 10 Commandments of Emotional Intelligence to learn about other things you can do to build your people skills. Make a lunch date every week with someone in a different department with the express purpose of getting to know more about what they do and how their team contributes to the company’s larger mission. But it’s not all on you. Elite EAs figure out how to make both directions of communication better through these best practices. Thanks for the many resources! Well, here’s a secret: It doesn’t just seem like EAs have a slew of tricks up their sleeves; they actually do. With that in mind, there are still recommended and battle-tested skills that top executive assistants swear by. It was the hottest ticket in town. So whether you’re committed to the EA path or hope to use the role to springboard to your dream job, here are the skills you’ll need to wow your bosses and make the biggest impact for your team. 25 Virtual Holiday Party Ideas For Spirited Festive Fun Definitely prioritize your focus-intensive tasks and knock them out one by one. Sample executive assistant job description to adapt for your own use. Thank you for sharing and reminding us of how important our job is and what a big role we play for our executives. We do! To be a successful Assistant, learn and practice the following H.A.B.I.T.S. They will say be “quick and decisive” with your decisions and move on to the next topic without pointing you in any specific direction on ways to become that way. They’ve all made me appreciate how important and difficult the EA job is. Please enable Strictly Necessary Cookies first so that we can save your preferences! We’ve interviewed executive assistants from different companies and asked them for valuable tips every executive assistant could use. Great Article. Have lunch ideas on standby: You should always have a list of your executive's preferred restaurants as well as menus on-hand. Coming late into the game. Facts, figures, and statistics are only as good as their collection methods. Keeping this cookie enabled helps us to improve our website. You can’t always know what the bigger priorities are across departments when supporting multiple departments, so from time to time you need to get your managers’ input as priorities can change within a day. Whether it’s news about an upcoming acquisition, HR matters, financial reports, or trade secrets, top-level executives constantly deal with sensitive information. Many EAs also take on de-facto internal communications roles, drafting internal emails on behalf of their boss. Anything we missed? Gossiping, adding fuel to office rumors, or posting about private company affairs in public forums like social media is never ok. Of course, mistakes happen. Trusted confidant. The Effective Executive Assistant (EEA) builds value for the business by supporting the executive in such a manner that he or she is able to more effectively perform his or her job. If you’re on hold, why not do some quick filing or data entry? With experience, the admin will learn from the Manager what worked well and thus, know how to handle for the next occurrence.”. In my 20-plus year career from intern to COO, I’ve worked with dozens of executive assistants (EAs). Great Article! and amazing article. It explains with simple words what the profession is about. But, you should also make sure you have the basics covered and there really isn’t a better place to start than with a good old-fashioned book. Website Accessibility Policy, 59 Exciting Employee Engagement Ideas Our brains just aren’t made to handle more than one complex task at a time. Join the movement: … Your boss doesn’t want a yes-man or yes-woman. Trick is to pair simpler tasks like responding to emails or booking travel organization is an must... Assistant job description to meet your specific job duties and job requirements seats tonight. 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