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The skillset described in a successful Administrative Executive resume sample includes confidentiality, excellent organizational skills, communication abilities and problem solving capacities. ), managing global distribution lists for the organization, calendaring meetings, and exude professionalism with highly confidential information, Coordinating extensive travel itineraries (airline and hotel reservations), processing expense reports and making logistical arrangements for meetings on behalf of executive team, Provide back-up assistance to other administrative team members as needed, Should be open to potential travel between Visa offices: Palo Alto, Foster City, and San Francisco, Demonstrated ability to anticipate the needs of the executive and team with strong focus on customer service, team player mentality and an ability to work collaboratively with others, Proficient computer skills, including Microsoft Office suite, Ability to work overtime and irregular hours when needed, Displays exemplary organizational skills, attention to detail and professional communication, Provides advanced administrative, secretarial and business management support to an executive team, Schedules corporate meetings chaired by the executive and staff, Coordinates administrative and logistical details associated with the day to day operations of the executive team, Prepares various spreadsheet reports, PowerPoint presentations, travel arrangements and itineraries, agendas, expense reports, etc…, Personally attends to visitor’s inquiries or actions that do not require the executive’s attention, Attends designated conferences and meetings for note taking and action item follow-up purposes, May train or supervise other administrative employees, Provides Senior Administrative support to General Manager and other Senior Executives, Handles details of a highly confidential and critical nature, Collects, prepares and often manages information for use in discussions/meetings of executive staff, board of directors and outside individuals, Demonstrates independent and advanced decision making for complex problems by utilizing critical thinking, analysis and creative problem solving, Requires experience in working with senior level executives both internally and externally, as well as experience with customers, vendors, visitors, and other dignitaries of a confidential and non-confidential nature, Assignments can be complex and deadlines are often narrow and dynamic, Demonstrates thorough knowledge of the group, division and key stakeholder’s contributions to the group/corporation, Role requires mentoring and leading the administrative team to ensure corporate processes and procedures are met, The individual must be proactive and self-directed with the ability to anticipate trouble spots and identify next steps, Positive energy, enthusiasm and critical thinking are important for success in this role, The candidate should have experience working with senior level executives, The ideal candidate will have wide-ranging experience in using professional concepts and company objectives to resolve complex issues, The candidate will also be expected to work smoothly and professionally with other executive administrators that would enable the ability to facilitate timely results and meet deliverables, The ideal candidate should exhibit behavioural traits that indicate: Strong customer and partner orientation, strong oral and written communication skills, sound judgment and decision-making ability in resolving complex problems and the professional ability to manage sensitive/confidential information, Should be self-motivated with the ability to meet deadlines and understands goals and demands on the team and anticipates/initiates action, Ability to manage calendars, perform complex domestic and international travel and meeting coordination, Demonstrated excellence in event planning and expertise in internal online tools such as travel & expense tools, video collaboration and purchasing and be proficient in Windows office products such as Word, Lync, PowerPoint, Excel and SharePoint and SharePoint, Provide confidential and comprehensive administrative/secretarial support, covering highly sensitive work, Manage calendars on behalf of senior managers, keeping a close eye on what needs to be actioned, depending on priorities of managers, Assist managers with their Expense & Time management where required, Day-to-day budget management (raising PO’s, tracking of invoices reporting and ad hoc requests), Arrange Conferences / team meetings, ownership from start to finish and keeping a close eye on cost ensuring budgets are adhered to, Plan workload to anticipate and balance priorities thus optimizing output and contributing to the smooth running of activities, Continuously seek opportunities to understand & anticipate team needs to provide high quality support, Maximize own impact on others (i.e. Objective : Executive Administrative Assistant with over four years of experience managing executive offices for Sr. Director, V.P. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. After logging in, come back to this page and refresh your browser. On this page, you will find samples and tips to help … Browse Executive Administrator resume samples and read our guide on how to write a Executive Administrator resume. Detroit, MI. - Expert in supporting any … 03/2008 – 05/2011. An Office Administrator Resume should showcase a variety of qualities necessary to properly handle basic office duties. ), Responsible for all secretarial duties in support of the team, Strong proficiency in MS Outlook, Word, Excel, PowerPoint, Explorer, and Adobe Acrobat, Excellent typing and word processing skills; basic spreadsheet skills, Strong interpersonal skills; ability to work with all levels of DRC professionals, Outstanding organizational, time-management and prioritization skills, Detail-oriented, resourceful and flexible, Follows up to ensure assignment completion/issue resolution, Creative – identifies new and improved ways of doing things, Ability to research, analyze and synthesize large amounts of data, Familiarity or better in Westlaw/Lexis-Nexis, Pacer, Concordance, and internet research tools, High levels of discretion, professionalism and independent judgment, Ability to work independently as well as collaboratively; functions well in a team environment, Ability to work well in a dynamic, fast paced-environment and under deadline pressure, A minimum of five years of applicable experience in a paralegal or paraprofessional position, preferably in a large law or consulting firm or in-house legal department, Paralegal Certificate from an approved ABA program and/or equivalent work experience is a plus, Managing calendars, scheduling onsite and offsite meetings, and handling all related logistics, including but not limited to: reserving hotel accommodations, coordinating meeting room set-up, preparing for video conferences, conference calls, and ordering catering and assisting in preparation of meeting materials, Make travel arrangements (airline and hotel reservations) for all team members, Draft and type correspondence and answering questions, Develop and update complex Word documents, PowerPoint presentations, and Excel spreadsheets, Prepare meeting materials including assisting with creating of the presentation, handouts and other related materials as well as printing, binding and collating of materials, and creating binders, Support the functions with budget management, monthly budget tracking (including PO's, invoices and accruals) and updating and interfacing with accounting as needed, Process expense reports for department leadership and serve as general point of contact for reports submitted, Assists in managing and tracking key departmental documents via ShareDrive and SharePoint, Provides updates to Facility team as and when required including office needs services: printer’s maintenance, supplies, Ensure business resumption plans are in place for the team, Coordinate projects as needed for specific departments, Bachelor’s degree plus a minimum of 4-6 years of project analyst and administrative experience required; preferably in a global, public company, Proven ability to exercise good judgment in setting priorities and interacting with internal and external contacts, Should have familiarity with invoicing and approval systems, basic accounting, and project management, This person needs to be a team player and collaborate with other admins to deliver support to all of Data, This person should be flexible to work out of both FC and PA with more time likely in PA, Serve as a first point of contact for executive and developing systems to prioritize executive's time and activities, Help build the Data team culture by organizing team-wide events, Provide support to the SVP, other VPs on the team, and the general Data organization, A Bachelor's Degree (or equivalent) and 5+ years of administrative experience required, preferably in a global, public company, 5+ years administrative experience supporting a senior executive of a global team. Workday experience a plus, 5+ years of solid executive assistant/coordination experience, Capable of working with discretion and tact in an environment exposed to a high level of sensitive and confidential information, Strong communication (written and verbal), detail-oriented, highly organized and ability to work across functions with executives (both internal & external), History of creative problem solving, analytical skills, ability to work well collaboratively and under pressure, Experience in Microsoft Outlook, Excel, PowerPoint, SharePoint. Guide the recruiter to the conclusion that you are the best candidate for the executive administrator job. Your resume is an important application or document, which highlights your educational qualifications, personal abilities and your work experience. Assist with printing, filing, supply orders, business card orders, and inventory maintenance, distribution of mail, composing of memos, researching and helping to create presentations, formatting and editing documents, and all other duties as requested, 5 or more years of experience in an Executive Administrative Assistant or Coordinator capacity, 5 or more years of experience with Microsoft Office Applications ( Excel, Word, PowerPoint), Demonstrated Ability to interact with all levels within and outside of the company, Demonstrated ability to maintain confidentiality, Experience handling multiple projects simultaneously, Strong problem solving skills with the ability to identify issues, Commitment to detail within a fast-paced environment, Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics, Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel, Represents the executive by attending meetings in the executive's absence; speaking for the executive, Maintains customer confidence and protects operations by keeping information confidential, Completes projects by assigning work to clerical staff; following up on results, 5+ years experience serving government clients, High proficiency in Microsoft Office products, A positive attitude to dealing with people including staff, clients and suppliers at all levels, Ability to effectively communicate by telephone, face to face, email and written, and the ability to work within a team, An excellent telephone manner and strong interpersonal skills, Knowledge and ability to use proficiently standard office computer software, including word-processing, databases and spreadsheets, Ability to use email and Internet applications, Well-developed organization and time management skills, and the ability to work on own initiative, accurately to tight deadlines, and to prioritize between conflicting demands, Ability to work independently, including maintaining filing systems, databases and straightforward diary management, Ability to engender and maintain trust and confidentiality in the provision of administration support, Under minimal supervision, provide onsite administrative support and coordination to a complex multifaceted office. Phone. Brooklyn NY • (123) 456-7891 emoore@email.com. This button will open the login/register page in a new tab. Skilled at multi-tasking and maintaining strong attention to detail. Manages and maintains the electronic filing system for attorney s/he supports, handles records management, and other document database management tools HR Manager / Human Resources resume sample for executive with previous job positions as Human Resources Manager, Regional Manager and Administrator. Typical duties listed on an Executive Assistant resume sample are maintaining files and updating records, making travel arrangements, providing customer service, conducting research, assisting with project management and handling correspondence. Executive Administrator Resume. Work closely with Corporate Travel to schedule and change itineraries. They will be primarily responsible for executive presentation coordination, Proven organization and problem solving skills with a high attention to detail, Self-starter who is highly motivated with the ability to work independently and as part of a team, Demonstrated expertise in Advanced PPT, Prezi, Excel, Visio, video editing/embedding, Word, Outlook, Experience working with executives and handling sensitive/ confidential information, Bachelor’s degree required (examples of majors: Business, Finance or Communications). Must establish a strong relationship with our internal accounting department. Provide support for team meetings and trainings, Provide information for and assist with setting up and running conference calls, LifeSize video calls and team webinars as needed, Provide Support for Tech Tours including assembly and shipment of folders and materials pre-event. 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