), Maintains hard copy and electronic filing system, Creates reports, forms, charts/graphs, and presentation materials using various software programs, Researches and investigates a variety of subjects at Managers’ request, Collects, organizes, and formats data from multiple sources, Compiles, assembles and preliminarily reviews documents/materials for presentation and distribution to executive level management, including the Board of Directors, the HR and Compensation Committee, Managing Committee, and Leadership Council, Processes invoices for payment and check requests; prepares and tracks budget and forecast reports for assigned departments, Reviews, processes, reconciles, and track invoices, Supports the Marketing Team in employee events, report productions, presentation development, mailing projects and database maintenance for various departments and programs, Assists in coordinating and administering specified advertising and brand management processes and maintains the trademarks and servicemarks portfolio, Maintains department records for signage, trademark registrations and brand architecture, Provides support as needed in developing advertising, Serves as back-up to the Executive Secretary of the Director of Marketing to include all related duties, Supports division projects and activities, Manages and/or supports division operations, administration, and compliance, 3 or more years of executive administrative support to include project management, customer service or similar experience, Uses a personal computer and demonstrates proficiency in using Microsoft Office software, including Outlook, Word, Access, PowerPoint and Excel, Advanced and working knowledge and operational use of basic office equipment including, but not limited to, copier, fax machine and multi-lines phone system, Customer Service skills: Demonstrated excellent customer service skills and strong sense of business etiquette. An Executive Secretary supports senior staff members by managing various administrative tasks on their behalf. Represents supervisor through telephone and personal contacts, as needed, Composes and produces a variety of business correspondence, reports, confidential documents, forms, and related materials. Newest versions of Acrobat Reader will allow you to copy and paste the text into Microsoft Word or Notepad if you find partial statements that you want to use in your resume. Coordinates graphic support as needed, Serves as collection and reminder point for communication that must be distributed to various groups, Coordinates and handles communications about projects and reports, Maintains confidentiality. We are looking for a competent Executive Secretary to support high-ranking officials in our company. For help with your resume, check out our extensive Executive Secretary Resume Samples. Provide contributors with continuing improvements on Manu kai self-assessments. It should highlight your strongest assets and skills, and differentiate you from other can-didates seeking similar positions. It’s easier than you think to write the best secretary resume by creating a template that you can tailor to any secretary job description. Also handles logistics for these meetings including sending invitations, tracking attendance replies, reserving meeting space, the ordering, set up, and take down of food, handling meeting set up, and any issues that arise, Leads, organizes, and provides support on special projects and reports as assigned including completing research, analyzing and recommending best approach, establishing objectives, determining priorities, managing time, working cooperatively with others and displaying good teamwork, monitoring progress, problem-solving, and making adjustments to plans. | May operate under the direction of the facility Human Resources staff, Establishes and maintains effective working relations with a wide spectrum of employees, officials, and the public, Arranges travel schedules and reservations, Responsible for providing secretarial and administrative support to the Senior Management Team, Support / assist in all sort of branch / SMO administrative projects, Handling and replying correspondence in a professional and timely manner, Prepare reports and documentation for management review, Conduct all other duties as directed by Sales Management Office, 2+ years of administrative experience required, Advanced level knowledge of Microsoft Excel, Provide secretarial support to the General Manager, Schedule meetings/appointments, and maintain meeting records, Prepare & consolidate business related document/presentation/reporting, Handle daily administrative affairs of office, Take telephone call and message when GM is out of office, Translate documents between English and Chinese for GM, General administrative support for division faculty, Assist division chair and executive assistant with faculty onboarding, Support faculty in the use of Canvas, the Faculty Activity Report (FAR), Mission-based Management, and other web-based platforms, Maintain current records of faculty licensure and other certifications, Faculty professional travel coordination and reimbursements from division, research, or personal development funds, Order textbooks and assist faculty in preparing course materials, Processing non-travel faculty reimbursement requests from division, program and faculty development funds, Maintain and update faculty lists and rosters, including the College of Nursing Faculty Roster and Division Roster, and facilitate on-line posting of division rosters and updated policies to ensure continued accuracy of the faculty handbook, Maintain a map of division faculty offices and storage space, Provide staff support for assigned faculty committees, which involves attending meetings, taking minutes, and assisting the committee chair, Event and room scheduling, coordinating meetings and events, Office management tasks include office supply orders, organizing and maintaining division electronic files on a server, and organizing and maintaining division paper files, Ability to work well with college students, Supportive of diversity & inclusion initiatives, Excellent computer skills - proficient in MS Word and Excel, Provides administrative support to supervisor and Academic Advisors, Schedules appointments and departments calendar, Designs newsletters, calendars, brochures, flyers, etc, Relieve manager of various administrative and technical tasks within the foundation brake department, Frequent independent judgment and action is required, Exercise considerable judgment and discretion in scheduling appointments, routing telephone calls and visitors, Compose correspondence, assemble data, and prepare complex confidential reports, Coordinate complex international travel arrangements and reimbursements, Handle many problems without referring them to a superior, Perform liaison function between employees, other departments, and suppliers globally, This position is best suited for an individual who thrives in a fast paced environment, Must acquire sufficient knowledge of Company's organization and policies to make administrative decisions, Calendaring meetings and appointments via Outlook for directors, Minimum of 1 year administrative experience, preferably supporting multiple executives, Assisting CFO - Siemens Healthcare Pvt Ltd in their daily activities, Setting up meetings – calendar invites on a daily basis, Preparing Expense reports - for CFO - Healthcare Sector, Attending calls, taking messages etc/ attending customer complaints via phones if they come on the direct and routing them to right ppl, Monitoring email messages, sending replies, Fixing meetings with internal emp/ Client meeting etc, Handling Travel and Hotel Bookings / Arranging for Visas and Foreign exchange - for CFO, Handling VIP guests / Customer’s when they come to the office, Supervising the Housekeeping staff for indoor and outdoor activities, Coordinating with other departments for day to day administration activities, Handling the entire Healthcare division – Head office for Stationery/Silver Jubilee/Retirement Functions, Responsible for efficient management of the routine tasks of the front office. The senior management of a company is a group of experienced professionals that is responsible for the different aspects of strategic business development, such as marketing and other operations. Secretary Cover Letter Example . Resume Example for an Executive Secretary. Create flyer. Prepare and distribute minutes of meetings, Maintain appropriate records, files, and documentation, Coordinate payroll for the department and assist other staff members as needed, 5-7 years of experience in advanced level administrative support for executive levels, Strong organizational and time-management skills, Proficiency in the use of PC software such as Word, Excel, and PowerPoint in order to create correspondence, reports, spreadsheets, and presentations, Answer a high volume of telephone calls and manage phone log, keeping track of all incoming calls at all times. Oversee facility issues and work with building management as needed, Coordinate and support the planning of moderate to complex on-site and off-site events and meetings, working with the offices of various executive levels, Manage the planning, coordination, and execution of business travel (domestic and international), including trip logistics and itinerary, meeting coordination, remote support of executives who are out of the office and expense report processing in a timely manner, Demonstrated computer proficiency within a Windows environment including MS Office products such as Outlook, Word, PowerPoint, Excel, as well as SAP, Demonstrated proficiency with the use of VTC equipment, Demonstrated strong written and verbal communication skills in addition to telephone etiquette skills, Demonstrated strong organizational and time management skills with attention to detail and excellent follow-through skills, Demonstrated ability to prioritize multiple tasks, meet deadlines, make decisions and change course of action quickly if necessary, Ability to work independently or in a team environment with a minimal direction or follow-up, Knowledge of general office procedures (e.g., filing, correspondence, scheduling), Ability to adapt procedures, processes and techniques to the completion of assignments, Superior oral and written communication skills, At least three years of secretarial experience and meeting coordination, Strong PC skills (proficient knowledge of MS Word, Excel, and PowerPoint), Exhibits increased proficiency in duties and expanded knowledge and application of software packages, Tact and good judgment in confidential situations and proven experienceinteracting with senior management, Develop familiarity with all projects in the department, Attending staff meetings and documenting agenda items discussed, Interface with employees for information, research, administrative materials, etc, Preparation and typing of documents (presentations, itineraries), Management of special projects as required, A minimum of 1 year of work experience in an administrative support role, Proven ability to stay organized while working on multiple projects simultaneously, People oriented with ability to build relationships across the organization, Word/Excel/Outlook/Powerpoint/Filemaker Pro/databases, A minimum of 2 years of administrative experience preferred at an executive level, Bachelors degree or equivalent combination of work experience, Provides administrative support to a Managing Director and his teams, Coordinates activities to include answering telephones, managing calendars/appointments, compiling expense reports, putting together presentation materials, and making travel arrangements, Composes and prepares internal/external correspondence in addition to maintaining, answering and routing correspondence not requiring managers attention, Assists with ad hoc reports and special projects, Acts as conduit for issues and requests for information, Updates files/records, produces reports and various correspondence, Demonstrated ability to handle highly confidential information, Adept at working virtually and managing different time zones, Demonstrated strong written and verbal communications skills, Demonstrated ability to prioritize multiple tasks and meet deadlines in a fast paced environment, Demonstrated ability to be detail oriented with excellent follow-through, Proven computer proficiency with Outlook, Excel, Word, PowerPoint and SAP, Demonstrated expertise in the use of technology- desktop polycom, VTC and new software systems, Willingness to learn new software applications and leverage technology for communication, Demonstrated advanced Guest/client service skills and responsiveness, Ability to work independently or in a team environment with a minimum of direction or follow-up, Demonstrated strong partnering/collaboration skills, High School degree or equivalent with minimum 3 years of administrative experience, Provide additional office support such as distributing mail, filing, photocopying, scanning and tracking documents, data entry, word processing, and ordering supplies, Provide general office management support, order supplies and serve as backup for processing invoices in SAP, Manage the planning, coordination, and execution of executive business travel (domestic and international), including trip logistics and itinerary, meeting coordination, remote support of the VP when out of the office, Strong time management skills; excellent multi-tasker and able to work well in a high-pressure environment, Provide direct daily administrative support for Vice President and assist department as needed, Monitor and track marketing project budgets, T&E, and misc. Resume Tips for Secretaries. Executive Secretary Resume Sample Three is one of three resumes for this position that you may review or download. Advanced knowledge of MS Word, Excel, Google Calendar, and Google Drive (documents, spreadsheets and forms), Three to five years of administrative support experience in an academic setting, preferably at the University of Michigan, Administrative support experience in a University of Michigan department or program Experience using MBox. Coordinates arrangements with internal and/or external vendors to include travel, lodging, refreshments, guest speakers, and presentation materials and equipment. Position Code Title - Executive Secretary-E Executive … Create a financial backup plan. No need to think about design details. Utilizes PeopleAdmin system to post vacant positions in the CECE Department on the university employment website, Arrange catering for department events as needed and process payment or reimbursement, Process Telecommunications Request Form (TRF) for phones; update online phone book for department, Serves as Conflict of Interest (COI) coordinator for faculty COI submissions, Assist with the purchasing process from creation of requisitions to final approval for payment of items received; includes payment verification and budget reconciliation (processed utilizing PeopleSoft Financials); interaction with UCF employees in various department as well as outside vendors. EDUCATION. An executive resume is a type of document that is going to be used by an individual who’s trying to get an executive position. Liaising with payroll to ensure a smooth entry/departure from the business, Working for Board of Management when required, on confidential issues, Dealing with customer complaints, following them up afterwards and ensuring the correct procedures have been followed, Greet guests in a friendly and professional manner, answer phones and ensure the front desk is covered from 8am to 5pm Monday-Friday, Provide administrative support in duties such as scheduling appointments, coordinating and preparing for meetings, conferences, on-campus interviews and classes, Coordinate travel logistics for staff and students, along with corresponding travel reimbursements, Manage purchasing card allocations and assist other administrative staff in purchasing card management, Manage general email inbox and direct inquiries to the appropriate team member, Provide assistance in updating employer records in Salesforce.com and MBA Connection, Assist with event promotion and marketing, Primary support for a Trust Administrator, Various non-routine administrative support functions teamed with account administrator(s) to provide client service, Limited discretion in making decisions involving individual trust accounts, Signing authority up to $10,000 for disbursements and can make. … Above are the necessary skills for Executive Secretary job position. Award submissions year round, Minimum 1 year of experience in an administrative capacity, Must have a positive attitude and desire to learn, Must be team-oriented, proactive, and energetic, Candidate must be proficient in Proficient in the following Applications: Microsoft Excel, Microsoft Word, Microsoft Outlook, Microsoft PowerPoint, and Internet Explorer, MAC, and Keynote, SAP knowledge – Process Marketing invoices, Service Entry, Non-P.O. Monitor storage needs. Makes travel arrangements as needed, Screens incoming calls and visitors, determining what contact or action is required for satisfactory disposition. A good cover letter can make you stand out from … Surplus unwanted items, Act as a liaison between the Department and facility management and maintenance teams. Below you'll find our how-to section that will guide you through each section of a Executive Secretary resume. Including creating and maintaining departmental filing system, source materials, resources, and internal paperless shared drive, Screen and prioritize incoming phone calls, respond to inquiries and resolve issues requiring attention to detail, Maintain system to proactively advise Executives of appointments, meetings, deadlines and events, Handle travel arrangements and T&E preparation and processing using SAP (internal web-based workplace), track and copy all payments, and reconcile all credit card bills, Interface regularly with senior executives and their assistants, providing information as needed, Provide visitors with proper arrival and parking instructions. Compiles and analyzes data, and prepares reports for action by management, Prepares expense reports and obtaining approvals, sending to accounts payable, Answers switchboard and routes calls or takes messages, Greets and directs visitors - Maintains visitor log and security badging, Incoming and outgoing postal and inter-office Mail distribution, Creates and maintains spreadsheets (inventory, contact lists, expense report tracking, invoice coding), Schedules and coordinates corporate events, meetings, social functions, and tour planning, Physical property inventory record maintenance, Document preparation for presentations (printing, binding, etc. This may include answering phones, assisting post production in placing dub orders, distributing dailies or updating delivery schedules. Assures discreet handling of all business, 10% Provides general administrative support, Prepares expense reports and PCard reconciliation for Director and Associate Director, as well as staff attorneys. The term “Executive” which precedes “Assistant” connotes a job that demands confidence and trustworthiness because essentially you will become the boss’ right-hand man. Resumes & Cover Letters . Uploads, Create P.O. This is normally acquired through a combination of the completion of an Associates Degree and three to five years of secretarial experience, Support Executive Management and Sales Management for all administrative functions, including Human Resource administrative functions, Support Bell Media Radio Account Executives with respect to all sales and client needs, Revise orders to indicate spot non-availability and communicate changes effectively and in a timely manner, Monitor and understand radio sales bookings, radio program changes and how those changes affect client bookings. Examples include: expense reporting, time approvals, special projects, Schedule and maintain calendar of appointments, meetings and travel itineraries. Reschedules existing appointments as deemed appropriate. Send reminders. Don’t make the Secretary job hunt hard on yourself. Discerns important calls from routine calls and handles as appropriate. We will not sponsor individuals for employment visas, now or in the future, for this job opening, Highly organized and attentive to details, Maintain high level of integrity and confidentiality, Ability to communicate effectively with all levels of business community, Ability to multitask and prioritize effectively, Exhibit exceptional organization skills and detail orientation, Basic understanding of finance and business, Telephone coverage for multiple executives, Support and manage calendars for multiple ED and MD level managers seated in New York, Provide administrative support for the broader NY based CIB audit team, Actively manage the calendars of multiple team members and work effectively with other administrative assistants to coordinate/plan meetings and conference calls, which may involve numerous time zones, Book international and domestic travel arrangements and organize itineraries, Process timely and accurate travel expense reports, Develop and maintain electronic files as needed, Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access, Manage general office needs such as ordering supplies, mail distribution, and floor maintenance, Self-starter, ability to work in a fast-paced team environment, PowerPoint-savvy, Excel-savvy - must be able to make updates in team presentations, Make yourself available to your peers to assist with overflow, special projects and day-to-day tasks, Strong Technical skills – hardware and software, Maintain department equipment (fax machines, copiers, printers, etc. Prepared meeting agendas, and internal and external correspondence. Secretary resume sample Dot your i's and cross your t's for a perfect resume. Has the latitude to convey information to others related to department policies and practices, Refers complex issues or those in need of policy interpretation to professional staff or management, Excellent technical skills, including but not limited to minute taking, word processing, and PC software skills (Microsoft Office Suite preferred), Ability to prioritize and provide for effective time management, Must utilize appropriate tact and discretion in dealing with highly confidential and/or sensitive, Experience in a managed healthcare business environment preferred, Experience in a multiple client environment and interacting with physicians, Experience interacting with boards of directors and executive committees, Experience with providing meeting planning and travel accommodations, Provide administrative support to the President of Western Star Truck Sales and DTNA's Chief Diversity and Inclusion Officer, Displaying a courteous, friendly and professional image for the executive and the company. Collects, organizes, and formats data from multiple sources, Manages executive's calendar and independently schedules appointments. Sample Resume Summary: Executive secretary with more than eight years of experience supporting the mid to senior-level management. Oversee phone line installation and phone number transfers. Clerical & Administrative Resumes - Executive Secretary Resumes - Land O Lakes, FL To continue growing my skill set, to polish and advance my leadership skills, and to work within an environment in which I'm able to participate in volunteer activities and employee/community engagement programs. secretary resume template sample Author: www.dayjob.com Subject: Enhance your job application for any secretary positions by using this well written resume template as a guide on how to show off your relevant administrative skills. May generate and maintain confidential files and reports, Answers phones, routes calls, takes messages and greets visitors; coordinates travel arrangements and reservations, Opens, sorts and distributes departmental mail; Orders office supplies for one or more individuals, Ensures safe care to patients adhering to policies, procedures, and standards, within budgetary specifications, including time management, supply management, productivity, and accuracy of practice, Promotes individual professional growth and development by meeting requirements for mandatory/continuing education, skills competency, supports department-based goals which contribute to the success of the organization; serves as preceptor, mentor, and resource to less experience staff, You will be providing administrative and project support of Business Compliance programs (e.g., Privacy, Records Management, eCommunications, Transfer Agent, Anti-Money Laundering, etc.) Schedules work, establishes priorities and ensures deadlines are met. Many employees aspired to become a part of such a team. EXECUTIVE SECRETARY JOB DESCRIPTION Employees in this job perform secretarial and executive support activities to assist administrators and executives involved in the development, implementation, and executive management of programs and policies for departments and agencies of state government. Schedule flexibility and overtime will be required, Considerable knowledge of agency administrative and general office policies and procedures; of standard office filing systems; and of proper grammar, spelling punctuation, Demonstrated ability to lead the work of others; coordinate the office workflow; prioritize work in order to meet established deadlines; to notarize documents; to compose and type routine and confidential correspondence and reports; to take meeting minutes; to communicate effectively orally and in writing; to work with agency staff, executives and the general public; and to follow written guidelines, High diploma or GED and an equivalent combination of training and experience related to the duties of the position required, Experience in performing a variety of clerical and administrative duties, Provides direct support to the faculty and staff of the Department of Writing and Rhetoric, General administrative support for faculty, Greets and assists visitors in person or over the telephone, Answers inquiries and advises students regarding registration, writing placement, course descriptions/requirements, transfer credits, appeals, and waivers, Orders textbooks and assists faculty in preparing course materials by printing, copying, and scanning, Helps produce marketing materials for the department, Schedules advising appointments in Appointment Manager, Schedules events/rooms and coordinates meetings, Carries out office management tasks including office supply orders, maintaining printers and other office equipment, Notifies students of Placement Test scores, Maintain and coordinate Vice President’s calendar, Schedule meetings and reserve conference rooms for the Executive Director, Create and maintain accurate distribution lists for production paperwork including schedules, production books, call-sheets, staff and crew lists, Develop familiarity with all projects in production, including schedules and production company principals, Maintain and distribute weekly DCWW Short Form production calendar, Process crew, talent, and minor’s paperwork; including filing and reconciling, Organize office filing, create folders, binders and filing system for Vice President. Familiarity with Microsoft SharePoint. Be sure to include alternative contact channels, as well as your LinkedIn profile or Facebook URL details. ), Invoice preparation for Accounts payable department (e.g., office printers, shredder service, and shipping), Copier meter reads, toner requests, maintenance requests, Facilities management (coordinate office moves and contact with landlord for repairs/services), Advanced business school/secretarial training or related college degree preferred, Proficiency in presentation packages is advantageous, Must be able to learn Medical Terminology, Must learn EPIC Scheduling system within one month of hire, Coordinates the logistics of patients’ laboratory work through data entry, deadline management, third-party coordination, student and lab technician interaction, case management.etc, Oversees the inventory needs of the clinic support laboratory to make sure material needs of the laboratory team are met, Assisting any staff of the Office of the Executive Secretary when requested, Liaising and work closely with SROs Staff, 3-5 years previous experience as a Personal Assistant providing all aspects of high level manager support, Experience of working at all levels within a complex matrix organization with many different conflicting demands. Ensure maintenance of fridge, coffee and water machines, printers and copy machines, Provide administrative support to the central team managers and leads as department needs dictate. Maintains supply inventory and reorders the same as necessary. ), Provide executive office support for the Global Sales Vice President & Team, Schedule meetings / Video Conference calls with co-ordination of time variances and multiple locations, Provide general office support for the team by answering phones, maintaining and organizing department budget and overhead records, organizing and maintaining paper and electronic files, producing correspondence, handling complex international travel arrangements, preparing expense reports, arranging internal and external conference calls, formatting presentations, and assisting in the development of communication materials, submitting invoices/check requests to Accounting department, ensuring proper expense accounting, SAP processing, Strong proficiency in MS Office; ability to create spreadsheets, word processing, and manipulate presentation software as well as standard office equipment is critical, Solid organization and prioritization skills required, Must be self-starter; able to work independently with minimal (or no) supervision, Ability to travel approximately 5% - domestic only, You have a strong detail orientation with exceptional organizational skills, You have the ability to work independently with strong sense of ownership, You are able to handle tasks simultaneously and prioritize assignments with conflicting deadlines, You adapt to changing priorities and work overtime when needed, You have an ability to take initiative in a fast-paced environment, You have strong interpersonal skills with a proven track record of working cooperatively and effectively with various personalities and levels of management and support staff, You have strong oral and written communication skills, You have sound judgment, respect for confidential issues, discretion, and diplomacy, You have an expert level knowledge of travel and travel related requirements, You have expert level knowledge of Microsoft suite of products including Word, Excel, PowerPoint, and Outlook, You have expertise with document sharing applications such as Document Central, Sharepoint and Ribbit, You have an understanding of customer relationship management (CRM) tools, such as Salesforce, Draft and execute correspondence for and on behalf of the Chancellor, Prepare speaking points and presentations for the Chancellor, Proofread and edit drafts, speaking points, and major speeches, Monitor email inbox and make appropriate decisions as to best person(s) to handle, ensure follow when emails are forwarded to someone else to respond, and draft and send responses on behalf of the Chancellor, Serve as backup for the front desk receptionist during lunch, breaks, vacation, and absences, Demonstrate a high working knowledge of the correspondence process and related technologies, Understand Vanderbilt’s structure and who handles what areas of responsibility, Determine appropriate course of action for a wide variety of situations, Maintain standard of excellence in work, consistently completing tasks prior to deadlines with minimal mistakes, Follow office processes and procedures or make suggestions on how to improve them if updates are needed, Portray a professional demeanor at all times, Be on time for breaks and backup at the front desk when required, Maintain highest level of confidentiality at all times, Archive emails into document management system, Responsible for assisting with monitoring and processing internal and external correspondence in the data management system, Assist with key information and data collection on campus issues as needed, Serve as backup to data management specialist when needed including: event RSVP management and tracking, producing nametags, producing guest lists and reports, Demonstrate a high working knowledge of the document management system, the events database, and other databases available (Advance, Faculty Registry, etc. This template is available in Microsoft Word ( DOCX ) and PDF on how to write Assistant.! 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